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| | Santa Clara School - ST JAMES |
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School Principal : Mrs Julie Southwell |
| | School Address : PO Box 201 Bentley WA 6982
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| | Phone Number : 9251 0400 |
| | Fax Number : |
| | Email Address :
admin@santaclara.wa.edu.au.
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| | Web Site :
web.santaclara.wa.edu.au.
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Type : Full-Time |
| | Term : Ongoing |
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Position Details
Santa Clara School is seeking a passionate and dedicated Administration Officer to be the first point of contact for our school. This vital role requires someone who is warm, professional, and highly organised, ensuring that students, families, and staff feel supported and valued. This is a full time position working 44 weeks per year.
As a key member of our small administrative team, you will need to be flexible and responsive to the dynamic nature of a busy school front office.
Santa Clara School is a vibrant, multicultural Catholic primary school located in St James. Embedded in the Dominican tradition and inspired by Veritas—God’s truth and love—we prioritise every child’s well-being, creating a safe and supportive environment where all feel respected and valued.
Our dedicated staff are passionate about fostering an inclusive, nurturing environment where diversity is celebrated and every student feels a true sense of belonging.
The successful applicant will:
• Be the first point of contact for families, students, and visitors including future enrolments
• Provide administrative support to ensure smooth daily operations
• Build positive relationships with families to foster trust and belonging
• Uphold high standards of professionalism and confidentiality
• Be adaptable and proactive in managing the fast-paced environment of a school office.
What We Value
• A welcoming and supportive approach to students, families, and staff.
• Strong organisational and communication skills.
• Commitment to the Catholic ethos and values of Santa Clara School.
• Ability to work collaboratively as part of a small, dedicated team.
Selection Criteria
We are looking for someone who can demonstrate:
• Integrity, loyalty, and the ability to maintain absolute confidentiality on key issues
• Outstanding interpersonal skills and a welcoming manner
• Flexibility and ability to respond to change while working collaboratively as part of a team
• Excellent time management skills with the ability to prioritise tasks effectively
• Strong communication skills—both written and oral
• Self-motivation and the ability to work independently as well as in a team environment
• High-level computing skills and familiarity with the Microsoft Office 365 Suite
• Current First Aid qualification (or prepared to complete training).
Desirable
• Website management (or willing to learn).
• Familiarity with school operating systems AoS, SEQTA (or willing to learn).
Qualifications Required
• A current National Police History Check as issued by the Education Department of WA.
• A current WWC Check.
• Be willing to work towards or maintain Accreditation to Work in a Catholic School.
Application Details
Applicants must submit:
1. A covering letter (max 2 pages) outlining reasons for applying, experience and addressing the selection criteria
2. A full CV, including the names and contact details of 3 referees; preference for one to be your current or recent employer.
Applications should be emailed to 8105svc_Leadership@cewa.edu.au addressed to the Principal Mrs Julie Southwell.
Timeline and additional information:
Applications close: 4pm, 15 January 2026
Shortlisted applicants notified 19 January 2026
Interviews 20 January 2026
We look forward to receiving your application and welcoming a new member to our community.
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All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia also encourages applications from people of all cultural backgrounds, First Nations people, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.
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| | In applying for this position you will be providing personal information to the School. This information will be used in order to assess your application for employment.
A current National Police History Check as issued by the Department of Education Western Australia must also be included. The appropriate Criminal History Record Check form is available from the Department of Education website. |
| | On appointment successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post Outlets throughout the State. A list of participating Australia Post outlets can be found on the Australia Post website. An application for a WWC must be made in person. |
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Listed : 10th December , 2025 |
| | Applications Close : 14th January , 2026 |
| | Vacancy Number : 33271 |
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